Payroll Services

The Santee School District Payroll Department is serviced by the team of Karen Lippert and Bridget Claiborne. Together they provide services, support, and assistance to school sites and departments district-wide. This department processes the payroll for over 1,000 employees and substitutes each month.

The Payroll Services Department serves as the liaison and reporting agent for: Federal and State Taxes Payment/Reporting; SUI (State Unemployment Insurance) Payment/Reporting; Affidavits/Petition for Lost or Overage Payroll Warrants; Wage Garnishments (IRS Levy, Franchise Tax Board, Child Support); Direct Deposit Processing (ACH); Distribution of Payroll Warrants and W2s; and Abatements for Worker's Compensation.

Bridget Claiborne - General payroll issues and absence balance inquiries
(619) 258-2322
bridget.claiborne@santeesd.net

Karen Lippert

Karen Lippert
Payroll Specialist

Business Hours:
8:00 am - 4:30 pm

Karen Lippert - Payroll and Retirement issues

(619) 258-2314

karen.lippert@santeesd.net

Important Information

Distribution of Non-Direct Deposit Paychecks

Until further notice all hard copy paychecks will be mailed to employees' home address on the issue date. If you would like to set up your paycheck for direct deposit please contact the Payroll Department Staff, we would be happy to assist you.

Distribution of 2020 W2 Documents

The 2020 W2 documents will be mailed on January 29, 2021 to all employees at their home address on file.  Please be aware that the W2s will not be made available for pick up this year.  The W2s will also be available online beginning on January 28.   To view your W2 online, after logging in to ESS, select Payroll and Compensation, then select View W2 Form.

Timesheets

Your timesheet must include your employee ID number and your signature. If you are unable to obtain an approval signature please submit your timesheet with all other information and the Payroll staff will contact the supervisor for approval. There is a locked box located at the front of the District Office next to the entrance doors for after-hours submission of timesheets and other documents. There is also a secure box for timesheets inside the Dictrict Office at the entrance to Business Services. Plesae submit your completed timesheets in either location by the due date.

Timesheet Due Dates 2020-2021

Timesheet for Substitute Teacher

Timesheet for Hourly Employee

Verification of Employment Requests

Effective March 18, 2020, the Payroll Department will not be able to process any documents or requests via fax. Please submit all Requests for Verification of Employment via email as fill-in forms to all 3 payroll contacts listed above, and do not include any social security numbers on your documents.

Information regarding new 2020 IRS Form W4

Effective January 1, 2020 there have been major changes to the IRS Form W4 for 2020. Please be aware that the Payroll Department staff is not able to advise employees on tax related issues or how to complete the new form. The IRS has published information about developments related to Form W4, and Frequently Asked Questions that you may find helpful; please select the links below to access this information.

www.irs.gov/FormW4

https://www.irs.gov/newsroom/faqs-on-the-2020-form-w-4

2021 Universal Notification Letter for All Employees

IMPORTANT INFORMATION ABOUT PASSWORD TO VIEW PAYCHECKS

Log-in passwords automatically expire after one year. If you have set up your security question/answer in PeopleSoft you can request to reset your password. If you have not set up your security information, please email Bridget Claiborne at bridget.claiborne@santeesd.net  to have your password reset. Please set up your security information as this will be needed for future password updates.

For clarification regarding how sick leave and personal necessity leave is displayed on paychecks, please select the link below.
INFORMATION FOR ALL STAFF REGARDING PN DISPLAYED ON PAYCHECKS

CalSTRS Member Education
Take advantage of free member events and training to learn about CalSTRS benefits. Please select the link below to view the list of workshops available by date range and location.

CalSTRS Workshops


CalPERS Member Education and Annual Statements
Please be aware that you can access your Annual Member Statements (AMS) are available by logging into your my|CalPERS account at my.calpers.ca.gov. The AMS will include your accumulated service, a breakdown of contributions and interest, name of employer(s), and retirement formula(s) .
Take advantage of free member events and training to learn about CalPERS benefits. Please select the link below to view the list of webinar topics available as well as classes offered by CalPERS.

https://www.calpers.ca.gov/page/education-center/member-education

Payroll Shortcuts

Fluid Upgrade Banner
Announcing Fluid - A new look to the Employee Self-Service Portal used to view your paycheck, beginning October 7, 2019

Please view either or both of the training materials below to prepare you for the new look of Employee Self Service (ESS)

Viewing Your Paycheck Video

Viewing Your Paycheck v3.0 Guide

After you review the video and/or the guide, you will use the link below to view your paycheck.

View Your Paycheck (ESS)
ESS Guide
PeopleSoft log-in Instructions

View old pay statements (before July 2016)
SDCOE Online Pay Statement
Online Payroll Distribution - How to Get Started

Payroll Dates and Paycheck Availability

 

 

Retirement System Information for all employees and substitutes
Please use the links below to access information about retirement systems.

Calpers Logo

CalPERS Guide to Web Resources

My Calstrs

   

DIRECT DEPOSIT INFORMATION

Beginning July 2011 the fee that the District must pay for each payroll warrant printed (non direct deposit) will increase from $.25 to $1.00. If you are not currently enrolled in direct deposit please sign up today. There are numerous benefits for having Direct Deposit in addition to helping the District reduce expenses. These include:

  • Reduction in paper
  • Easy access to all paycheck data on a secure website
  • Quicker access to paycheck funds and data (direct deposits are made the night before paychecks are distributed)
  • Paycheck funds can be automatically deposited to more than one bank account

To enroll, please complete and submit the Direct Deposit Authorization form (located on the right side of this page) to the Payroll Department. Please contact Karen or Lorie in the Payroll Department if you have any questions or concerns or if you need assistance getting started.