Important Information
Distribution of Non-Direct Deposit Paychecks
Until further notice all hard copy paychecks will be mailed to employees' home address on the issue date. If you would like to set up your paycheck for direct deposit please contact the Payroll Department Staff, we would be happy to assist you.
Distribution of 2020 W2 Documents
The 2020 W2 documents will be mailed to all employees at their home address on file; the mailing date will be announced at a later date. Please be aware that the W2s will not be made available for pick up this year.
Timesheets
Your timesheet must include your employee ID number and your signature. If you are unable to obtain an approval signature please submit your timesheet with all other information and the Payroll staff will contact the supervisor for approval. There is a locked box located at the front of the District Office next to the entrance doors for after-hours submission of timesheets and other documents. There is also a secure box for timesheets inside the Dictrict Office at the entrance to Business Services. Plesae submit your completed timesheets in either location by the due date.
Timesheet Due Dates 2020-2021
Timesheet for Substitute Teacher
Timesheet for Hourly Employee
Verification of Employment Requests
Effective March 18, 2020, the Payroll Department will not be able to process any documents or requests via fax. Please submit all Requests for Verification of Employment via email as fill-in forms to all 3 payroll contacts listed above, and do not include any social security numbers on your documents.
Your form W-2
All employees can view their W2 documents online beginning with year 2016 using the same log in and navigation used to view paychecks. For instructions please select the link below.
Instructions to view W2 online
Information regarding new 2020 IRS Form W4
Effective January 1, 2020 there have been major changes to the IRS Form W4 for 2020. Please be aware that the Payroll Department staff is not able to advise employees on tax related issues or how to complete the new form. The IRS has published information about developments related to Form W4, and Frequently Asked Questions that you may find helpful; please select the links below to access this information.
www.irs.gov/FormW4
https://www.irs.gov/newsroom/faqs-on-the-2020-form-w-4
2020 Universal Notification Letter for All Employees
IMPORTANT INFORMATION ABOUT PASSWORD TO VIEW PAYCHECKS
Log-in passwords automatically expire after one year. If you have set up your security question/answer in PeopleSoft you can request to reset your password. If you have not set up your security information, please email Tamara Killpack at tamara.killpack@santeesd.net to have your password reset. Please set up your security information as this will be needed for future password updates.
For clarification regarding how sick leave and personal necessity leave is displayed on paychecks, please select the link below.
INFORMATION FOR ALL STAFF REGARDING PN DISPLAYED ON PAYCHECKS
CalSTRS Member Education
Take advantage of free member events and training to learn about CalSTRS benefits. Please select the link below to view the list of workshops available by date range and location.
CalSTRS Workshops
CalPERS Member Education and Annual Statements
Please be aware that you can access your Annual Member Statements (AMS) are available by logging into your my|CalPERS account at my.calpers.ca.gov. The AMS will include your accumulated service, a breakdown of contributions and interest, name of employer(s), and retirement formula(s) .
Take advantage of free member events and training to learn about CalPERS benefits. Please select the link below to view the list of webinar topics available as well as classes offered by CalPERS.
https://www.calpers.ca.gov/page/education-center/member-education
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Payroll Shortcuts
Announcing Fluid - A new look to the Employee Self-Service Portal used to view your paycheck, beginning October 7, 2019
Please view either or both of the training materials below to prepare you for the new look of Employee Self Service (ESS)
Viewing Your Paycheck Video
Viewing Your Paycheck v3.0 Guide
After you review the video and/or the guide, you will use the link below to view your paycheck.
View Your Paycheck (ESS)
ESS Guide
PeopleSoft log-in Instructions
View old pay statements (before July 2016)
SDCOE Online Pay Statement
Online Payroll Distribution - How to Get Started
Payroll Dates and Paycheck Availability
Voluntary Tax-Deferred Savings Options
PAYROLL FORMS
403b Distribution and Rollover Authorization form SchoolsFirst
Salary Reduction Agreement 403b SchoolsFirst
Retirement System Information for all employees and substitutes
Please use the links below to access information about retirement systems.
CalPERS Guide to Web Resources
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